This section explains how suppliers can register, access the system, and use the Supplier Portal effectively.

New Supplier Registration

When accessing the login page, new users can register as a supplier.

• Click on "New Supplier? Submit Registration"
• You will be redirected to the Supplier Registration page

Registration Details

The Supplier Registration page allows new suppliers to submit their details for approval.

Suppliers must fill in all required fields accurately to ensure successful registration and approval by the admin.

General Details

This section captures the basic information of the supplier.

• Supplier Name Enter the legal name of the supplier or company.
• Supplier Type Select whether the supplier is an Individual or Company.
• Email Provide a valid email address. This will be used for login and communication.
• Password Set a secure password for account access.
• Mobile Enter the supplier’s contact number.
• Registration Date Displays the date of registration (auto-filled or selectable).
• Supplier Group Select the group/category the supplier belongs to (if configured).
• Country Select the supplier’s country.
• Supplier Category Define the business category of the supplier.
• Supplier Sub Category Specify a more detailed classification under the main category.
• Valid Upto Set the validity date for the supplier registration (if applicable).
• Company Link the supplier to a specific company (if required).

Defaults

This section defines default financial and system settings for the supplier.

• Default Billing Currency Select the currency used for transactions.
• Default Bank Account Specify the supplier’s default bank account for payments.
• Print Language Choose the preferred language for print formats and documents.

Statutory & Compliance

This section captures legal and compliance-related information.

• Type of Business / Industry Define the nature of the supplier’s business.
• Branches & No. Enter branch details and number of branches.
• HSN No. Provide the HSN (Harmonized System of Nomenclature) code.
• CIN Corporate Identification Number (for registered companies).
• CE Registration No. Applicable compliance registration number.
• UIN Unique Identification Number (if applicable).
• PF No. Provident Fund number (if applicable).
• ISO Certified Check if the supplier is ISO certified.
• MSME Registered Check if the supplier is registered under MSME.

Tax & Contact

This section contains tax-related and additional contact details.

• Tax ID Enter the supplier’s tax identification number.
• GSTIN Provide GST number for tax compliance.
• PAN Enter PAN details.
• Tax Category Select applicable tax category.
• Tax Withholding Category Define tax deduction rules if applicable.
• Website Enter the supplier’s official website URL.
• Description Provide a brief description of the supplier’s business and products.

Submission

• Click Submit Registration after filling all required fields
• Click Back to Login to return to the login page

Approval Workflow

• After submission, the registration is sent to the Admin
• Admin reviews the supplier details
• If approved → Supplier can log in
• If rejected → Supplier cannot access the system

Login Process

• Enter registered Email Address
• Enter Password
• Click Login

Only approved suppliers can successfully log in.

Forgot Password

If a supplier forgets their password:

• Click on "Forgot Password" on the login page
• Enter the registered Email Address
• Submit the request

A password reset link will be sent to the provided email address.

The supplier can use this link to reset the password securely.