Payment Entry
The Payment Entry module allows suppliers to view and track all payments made against them through the Supplier Portal.
It provides a complete overview of payment statuses, paid and received amounts, reference details, and remarks — all in one place.
Payment Entry Overview
The Payment Entry page gives suppliers a real-time summary of all payment transactions along with tools to search and filter them efficiently.
Key Metrics
At the top of the page, summary cards display important payment data:
- Total Entries Shows the total number of payment entries recorded
- Total Paid Displays the total amount paid to the supplier
- Total Received Shows the total amount received by the supplier
- Draft Displays the number of draft payment entries
- Submitted Shows the number of finalized payment entries
Filtering and Searching Payment Entries
Suppliers can narrow down the payment list using the following filters:
- Payment Entry → Search by specific Payment Entry number
- From Date → Filter entries from a selected start date
- To Date → Filter entries up to a selected end date
- Status Filter → Filter entries by status:
- All
- Submitted
- Draft
- Cancelled
The result count (e.g., 8 of 8) is displayed on the right side, indicating matching records.
Payment Entry List
Payment entries are displayed in a table format with the following columns:
- Payment Entry Unique identifier
- Posting Date Date when the payment was recorded
- Status
Current state of the entry:
- Submitted
- Draft
- Paid Amount Amount paid to the supplier
- Received Amount Amount received by the supplier
Pagination
Suppliers can control the number of visible records:
- 20 / 100 / 500 / 2000 records per page
Payment Entry Details
Clicking on any Payment Entry opens the Payment Entry Details modal.
This modal provides a complete read-only view of the payment transaction including reference and remarks information.
Payment Entry Header
Displays summary-level information:
- Entry Name → Unique payment entry reference number
- Posting Date → Payment entry date
- Status → Current status
- Reference Date → Original payment reference date
- Received Amount → Total received amount
References
Displays all linked documents:
- Reference Type → Type of document:
- Purchase Order
- Purchase Invoice
- Reference Name → Linked document number → Click to view full details
- Total Amount → Total value of the document
- Outstanding → Remaining unpaid balance
- Allocated → Amount allocated from this payment
Remarks
Displays notes related to the payment:
- Auto-generated or manual remarks
- Example:
- Amount INR 1035 to Supplier
- Amount INR 1035 against Purchase Order
Provides a clear summary of the payment transaction.
Action Buttons
Located at the top-right of the modal:
- Concern
Concern
Used to raise issues related to the payment.
How to Raise a Concern
- Click Concern
- Enter subject and description
- Submit
Concern Details Page
- Concern ID
- Subject
- Description
- Status (Open / In Progress / Resolved)
- Raised By
- Date
- Response
Purpose
- Report payment issues or disputes
- Communicate with finance team
- Track resolution status
PDF and Print
- PDF → Download payment document
- Print → Print directly