Supplier Quotation Admin

The Supplier Quotation module allows the admin to receive, review, and compare quotations submitted by suppliers in response to a Request for Quotation (RFQ). It plays a crucial role in selecting the best supplier based on pricing, quality, and delivery terms.

Supplier Quotation Creation

• Supplier quotations are created:
  • By suppliers via the Supplier Portal
• Each quotation is linked to a Request for Quotation (RFQ)
• Contains item pricing and supplier-specific terms

Admin Review Process

Once quotations are submitted:

• Admin can view all supplier quotations
• Compare:
  • Prices
  • Delivery schedules
  • Terms & conditions

Supplier Quotation Details

Each Supplier Quotation contains:

• Quotation ID → Unique identifier
• Supplier Name → Supplier who submitted the quote
• RFQ Reference → Linked RFQ document
• Transaction Date → Date of submission
• Items → Quoted items list
• Rate → Price per item
• Quantity → Offered quantity
• Total Amount → Calculated total
• Schedule Date → Delivery commitment

Quotation Comparison

• Admin can compare multiple supplier quotations
• Helps in:
  • Identifying lowest price
  • Evaluating best delivery time
  • Selecting optimal supplier

Creating Purchase Order

Once the best quotation is selected:

• Open the Supplier Quotation
• Click on the Create button
• Select Purchase Order

What Happens Next

• A new Purchase Order (PO) is automatically created
• Supplier details and item data are fetched from the quotation

Purchase Decision

• Based on comparison, Admin can:
  • Approve the best quotation
  • Convert it into a Purchase Order (PO) using the Create button

Purpose

• Enable supplier participation in procurement
• Ensure competitive pricing
• Maintain transparency in supplier selection
• Support informed purchasing decisions