The General Ledger module allows suppliers to view a complete chronological record of all accounting transactions posted against their account through the Supplier Portal.

It provides a detailed ledger view of debits, credits, running balances, and linked voucher documents — all in one place.

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General Ledger Overview

The General Ledger page gives suppliers a date-filtered view of all accounting entries with full voucher traceability and downloadable reports.

Date Range Filter

Suppliers can control the period of ledger entries using the following filters:

From Date → Select the start date of the ledger period
To Date → Select the end date of the ledger period

The ledger updates automatically based on the selected date range.

Action Buttons

Located at the top-right of the page:

PDF → Download the ledger as a PDF
Print → Print the ledger directly

Ledger Table

All entries are displayed in a table format with the following columns:

Posting Date Date when the entry was recorded
Account Ledger account involved (e.g., Creditors)
Debit Amount reducing payable balance
Credit Amount increasing payable balance
Balance Running balance after each entry
Voucher Type Type of document:
- Purchase Invoice
- Payment Entry
Voucher Subtype Further classification:
- Purchase Invoice
- Pay
Voucher No Unique reference number → Click to view full document details
Against Account Counter account involved
Against Voucher Type Type of counter document
Against Voucher Reference number of counter document → Click to view linked document

Understanding Ledger Entries

Purchase Invoice Entries

When a purchase invoice is recorded:

Debit → 0.00
Credit → Invoice amount
Balance → Increases (amount payable increases)
Voucher Type → Purchase Invoice
Against Account → Stock Received But Not Billed

Payment Entry Records

When a payment is made:

Debit → Payment amount
Credit → 0.00
Balance → Decreases (liability reduces)
Voucher Type → Payment Entry
Against Account → Cash / Bank

Ledger Totals

Displayed at the bottom of the table:

Total Row

Total Debit → Sum of all debit entries
Total Credit → Sum of all credit entries
Balance → Net movement during the period

Closing Balance

Calculated as: Opening Balance + Net Movement
Represents the final account balance for the selected period

A negative balance indicates the amount payable to the supplier.

The ledger provides direct access to related documents:

Click Voucher No → Opens the source document
Click Against Voucher → Opens the linked counter document

This ensures full traceability of every transaction.

General Ledger