Request For Quotation Admin

The Request for Quotation (RFQ) module allows buyers to invite suppliers to submit quotations for required items. It plays a key role in the procurement process by enabling competitive pricing and supplier comparison.

RFQ Creation

• Admin or Purchase User creates a new Request for Quotation
• Adds required item details
• Specifies quantity and delivery requirements

Supplier Selection

During RFQ creation, suppliers must be selected.

Important Note

• Only Active and Approved Suppliers are available for selection
• Suppliers must complete:
  • Registration
  • Approval Workflow
  • User Activation

How to Select Suppliers

• Navigate to RFQ Form
• In the Suppliers Section:
  • Add one or multiple suppliers
  • Select from the supplier list

Supplier Eligibility

A supplier will appear in RFQ selection only if:

• Supplier is Created (Supplier Master exists)
• Supplier is Approved
• Supplier user is Enabled

RFQ Details

Each RFQ contains:

• RFQ ID → Unique identifier
• Transaction Date → RFQ creation date
• Company → Organization issuing RFQ
• Items → List of requested items
• Quantity → Required quantity
• Schedule Date → Expected delivery date

Sending RFQ

• RFQ can be sent to selected suppliers
• Suppliers receive notification (Email / Portal)

Supplier Response

• Suppliers log in to the Supplier Portal
• View assigned RFQs
• Submit quotations

RFQ Status Flow

• Draft → RFQ created but not sent
• Sent → RFQ shared with suppliers
• Received → Quotations received
• Closed → RFQ process completed

Purpose

• Enable competitive supplier bidding
• Ensure transparent procurement process
• Select best supplier based on pricing and terms
• Streamline purchase decision-making