The Payable Report module allows suppliers to view a complete snapshot of all outstanding and settled payable transactions as of a specific date through the Supplier Portal.

It provides a structured report of purchase invoices, invoiced amounts, payments received, debit notes, outstanding balances, and aging details — all in one place.

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Payable Report Overview

The Payable Report page gives suppliers a date-based view of all payable entries with full voucher traceability and downloadable report options.

Date Filter

Suppliers can control the reporting period using:

As Of Date → Select the date up to which payable entries are shown

The report updates automatically based on the selected date.

Action Buttons

Located at the top-right of the page:

PDF → Download the report as a PDF
Print → Print the report directly

Payable Report Table

All entries are displayed in a table format with the following columns:

Voucher Type Type of document:
- Purchase Invoice
Voucher No Unique reference number → Click to view invoice details
Invoice Invoice reference number (same as Voucher No)
Posting Date Date when the invoice was created
Due Date Payment due date
Payable Account Creditor ledger account
Invoiced Amount Total invoice value
Paid Amount Amount already paid
Debit Note Debit note adjustments
Outstanding Amount Remaining unpaid balance
Age Number of days since invoice date

Understanding Payable Entries

Fully Outstanding Invoice

When no payment is made:

Invoiced Amount → Full value
Paid Amount → 0.00
Debit Note → 0.00
Outstanding Amount → Full amount
Age → Days since posting

Partially Paid Invoice

When partial payment is made:

Invoiced Amount → Full value
Paid Amount → Partial amount
Outstanding Amount → Remaining balance
Age → Days since posting

Fully Paid Invoice

When fully settled:

Invoiced Amount → Full value
Paid Amount → Equal to invoice
Outstanding Amount → 0.00

These may not appear depending on filter settings.

Suppliers can access full invoice details:

Click Voucher No → Opens Purchase Invoice

This allows direct traceability from report to source document.

Report Totals

Displayed at the bottom of the table:

Total Row

Total Invoiced Amount → Sum of all invoices
Total Paid Amount → Total payments received
Total Debit Note → Total debit adjustments
Total Outstanding Amount → Net payable balance

Payable Report